Giving authorized staff a safe way to correct financial records without bypassing the ledger.

Automated payment systems still need operational tools. External balances can differ from local ledgers, a transaction may require manual confirmation, or a historical integration issue may need a controlled correction.

The dangerous response is direct database editing. It changes the current value while destroying the explanation of how and why it changed.

Reconciliation should be a first-class financial workflow.

Represent the adjustment as a transaction

A reconciliation entry should capture:

entity type and identifier;

wallet or account affected;

currency and amount;

credit or debit direction;

reason and supporting note;

staff actor;

approval or execution status;

balance before and after; and

creation and execution timestamps.

The adjustment reference must be unique so retries cannot apply it twice.

Separate preparation from execution

For sensitive adjustments, one action can create a pending…