Originally published on Buy Me a Coffee

I used to be that person. Laptop open, frantically typing while everyone else talked.

Now? I close my laptop. Make eye contact. Actually listen.

My AI assistant handles the notes. I get a complete transcript + summary + action items within 5 minutes of the meeting ending.

Here's the exact system.

The Tools

Otter.ai or Fireflies.ai — transcription

ChatGPT — summarization and action item extraction

Notion — central meeting notes database

Make — automation glue

Total setup time: 45 minutes

Time saved per week: 4+ hours

The Make Scenario

Here's the automation flow:

Trigger: New Otter recording ready ↓ Action 1: HTTP request to OpenAI API POST https://api.openai.com/v1/chat/completions Body: { "model": "gpt-4", "messages": [{ "role": "user", "content": "Summarize this meeting transcript and extract action items..." }] } ↓ Action 2: Create Notion page Database: Meeting Notes Properties: { "Name": "Meeting Title", "Date": "Today", "Summary": "AI output", "Action…