Replacing a team wiki is not just a file-transfer project. Runbooks, decisions, permissions, and collaboration habits all need to keep working after the move. The right choice depends on what your team can operate and what it needs to preserve.

This guide compares six options through four practical questions: How much work does self-hosting require? How does the tool organize shared knowledge? Can it meet your access and administration needs? And what migration work will be needed to move from Confluence?

Comparison table

Tool Best For Deployment AI Agent Readiness Pricing Key Feature Free Plan

ONES.com Teams planning a self-hosted Confluence replacement and a structured migration. Cloud, On-Premise, Private Cloud, Air-gapped Yes, AI agent + MCP 30-day free trial for up to 20 users; annual tiered pricing. Confluence migration flow for selecting spaces and mapping users, with separate attachment-copying and search-index rebuild steps.…